Privacy by design, not just by policy. Our team assessments collect no names, emails, or personal identifiers from respondents. We cannot trace responses back to individuals — that data is never collected in the first place. This is structural anonymity: an architectural guarantee, not a policy promise.
This Privacy Policy explains how ZenWorkspace LLC ("ZenWorkspace," "we," "us," "our") collects, uses, and protects information when organizations, managers, and leaders use our websites and services — including team energy assessments, the Leader Energy Pulse (solo leadership check-in), AI-powered analytics, facilitator-led Reset Sessions, and manager dashboards (collectively, the "Services").
ZenWorkspace is a Team Energy Intelligence platform. We help organizations and the leaders within them measure the conditions that drive team performance — so managers can act on leading indicators rather than reacting to lagging outcomes. We take your trust seriously. Structural anonymity and data minimization are foundational to how our system is built.
For technical details on security architecture, encryption, and sub-processors, see our Data Practices page.
When a company or organization subscribes to our Services, we collect information from authorized contacts: name, work email, company name, role or title, and scheduling preferences. This data is provided by administrators, managers, or designated contacts — not by individual team members completing assessments.
Team members complete assessments using a unique, expiring team link. These responses are structurally anonymous:
Structural anonymity means responses are untraceable not just by policy, but by design. ZenWorkspace staff cannot identify individual respondents because that identifying data is never collected. No one can produce it — because it does not exist.
Managers and leaders who complete the Leader Energy Pulse provide a name and work email to receive their results. Unlike team assessments, this is an individual check-in — the person is the subject of their own results. Results are delivered to the leader directly and are private to them. We do not share Leader Energy Pulse results with their employer or any third party without explicit consent.
After Reset Sessions, participants may be invited to provide optional feedback, including a satisfaction rating and an optional comment. Participants may grant permission for their feedback to be used as an anonymous testimonial.
We collect standard technical data to keep Services reliable and secure: device and browser type, IP addresses (retained only in short-lived server logs), page views, session events, and error logs.
Payment information is handled entirely by our payment processor. We do not store credit card numbers or sensitive financial data on our systems.
We do not sell personal information. We never have, and we never will.
Protecting the anonymity of individual team members is central to how ZenWorkspace operates. Our approach goes beyond standard confidentiality policies.
For complete technical details on anonymity architecture, see our Data Practices page.
The Leader Energy Pulse is a solo individual check-in designed for managers and leaders. It differs from team assessments in one important way: the person completing it is the subject of their own results.
If your organization licenses ZenWorkspace, your Leader Energy Pulse results remain private to you. They are not visible to your employer, your manager, or any organizational administrator unless you choose to share them.
Our platform uses AI-powered analytics to process aggregated, anonymous assessment data. This includes calculating team-level scores, identifying risk patterns, generating trend comparisons across survey periods, and estimating potential organizational risk exposure.
All AI processing for team assessments operates on group-level data. Our AI does not profile, score, or make decisions about individual employees. Human expertise from our clinical advisors provides oversight and validation of the analytical frameworks used.
When managers interact with AI-powered features such as leadership advisory tools, the AI draws on aggregated team analytics — never on individual survey responses.
For the Leader Energy Pulse, AI processing operates on the individual leader's own responses to generate their personal results. This processing is disclosed at the time of the check-in.
Where the EU General Data Protection Regulation (GDPR) or UK GDPR applies, we process personal data on one or more of the following bases:
We use essential cookies required for the Services to function (session management, authentication) and privacy-aware analytics to understand how our platform is used and to improve the experience. We do not use advertising cookies or sell browsing data. You can control cookies through your browser settings.
We share information only when necessary to deliver the Services or when legally required.
We never share individual team survey responses with employers, managers, administrators, or anyone else. Group-level insights are the only outputs we provide from team assessments. Leader Energy Pulse results are private to the individual leader.
We implement industry-standard security measures to protect your data, including encryption in transit (TLS/SSL) and at rest, role-based access controls, audit logging of administrative actions, and secure cloud infrastructure. Our systems are designed with the principle of least privilege — team members, facilitators, and administrators each access only what they need for their role.
For complete technical details, see our Data Practices page.
We retain identifiable account and organization data for the duration of the subscription relationship and for a reasonable period afterward to fulfill contractual obligations, or as required by law.
Leader Energy Pulse results are retained as long as the leader's account is active. Leaders may request deletion at any time.
Aggregated, non-identifiable team insights may be retained for benchmarking, research, and quality improvement. Because team assessment responses are structurally anonymous, there is no individual data to delete — the responses were never linked to identifiable people.
Depending on your location and applicable law, you may have rights including access to your personal data, correction of inaccurate data, deletion of your data, data portability, restriction of processing, and the right to object to certain processing activities.
We honor applicable rights under the California Consumer Privacy Act (CCPA) and the California Privacy Rights Act (CPRA). We do not sell personal information and do not use or disclose sensitive personal information beyond what is necessary to provide the Services.
You may exercise your GDPR rights by contacting us at the address below. You also have the right to lodge a complaint with your local data protection authority.
To exercise any of these rights, contact privacy@zenworkspace.ai.
ZenWorkspace serves both corporate organizations and sports teams, including collegiate athletics, professional teams, and national federations. The same privacy protections, anonymity architecture, and data handling practices apply regardless of team type. Assessment content adapts to the team's context — workplace or athletic environment — but no additional personal data is collected.
The Services are designed for organizational teams in workplace and athletic settings and are not intended for children under the age of 16. We do not knowingly collect personal information from children. If you believe a child has provided information through our Services, contact us immediately at privacy@zenworkspace.ai and we will take steps to remove it.
We may update this Privacy Policy from time to time to reflect changes in our practices, technology, or legal requirements. When we make material changes, we will update the "Last updated" date at the top of this page and notify subscribing organizations where appropriate. We encourage you to review this Policy periodically.
If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please reach out.
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