Data Practices
How we protect your data while delivering actionable team insights
Last updated: January 2026
The Short Version
- Team members don't provide names, emails, or any personal information
- We cannot trace responses back to individuals — that data doesn't exist
- Leaders only see team-level patterns, never individual answers
- Minimum 5 responses required before any results are shown
- Data is encrypted in transit and at rest
- We don't sell your data. Ever.
What We Collect
From organization contacts (managers, HR, executives):
- Name, work email, company, role
From team surveys:
- Anonymous numerical responses about work experience
- No names, no emails, no identifying information whatsoever
Team members access surveys via a unique team link — no login, no account, no personal data. The link expires after the survey closes.
True Anonymity by Design
This isn't just a privacy policy — it's how the system is built:
- Zero personal data collected: Team members never provide names, emails, or any identifying information
- No tracking: We don't use cookies, IP addresses, or device fingerprints to identify respondents
- Structurally untraceable: Even if someone accessed our database, there's no way to connect answers to individuals — that data simply doesn't exist
- Team-level results only: Leaders see aggregate scores and trends, never individual responses
- Minimum threshold: Results only appear when 5+ team members respond
We can't identify who said what — and that's intentional. Honest feedback requires real anonymity.
Security
- Encryption: TLS in transit, AES-256 at rest
- Access control: Role-based permissions with least privilege
- Audit logging: Administrative actions are logged
- Cloud hosting: Secure U.S.-based infrastructure with regular backups
Retention & Deletion
- Default retention: 12 months after engagement ends (for trend analysis)
- Deletion on request: Contact us anytime to delete your organization's data
- Export available: Request a copy of your team's aggregated results
Your Rights
- Access: Request what data we have about your organization
- Correction: Update inaccurate contact information
- Deletion: Request removal of your data
- Opt-out: Unsubscribe from marketing emails anytime
Contact privacy@zenworkspace.ai for any requests.
Changes to This Page
We'll update this page as our practices evolve. Material changes will be noted with a new "Last updated" date.